smart search 2Document management, often referred to as Electronic Document Management systems (EDM), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner. The term document is defined as “recorded information or an object which can be treated as a unit”. EDM systems allow documents to be modified and managed but typically lack the records retention and disposition functionality for managing records. Key EDM features are:

[checklist type=”eg. checked, dotted, arrowed”]

  • Check In / Check Out and Locking
  • Roll back
  • Audit trail
  • Annotation and Stamps
  • Summarization


Document management systems today range in size and scope from small, standalone systems to large scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically. These include:

  • Storage location
  • Security and access control
  • Version control
  • Audit trails
  • Check-in/check-out and document lock down

 To learn more about electronic document management contact us below or call us at 888.700.0237.